It may seem simpler to set up a platform for presenters and speakers than that of an extravagant performance stage. But the success of the event and the people delivering the speeches depends on a number of minute details like lighting, accessibility and size along with the right choice of lecterns and microphones.
Needless to say, it requires great efforts on the part of the event managers to organize everything that is needed to achieve perfection with the event. Here are some tips that will help you create maximum audience impact.
- Make sure the audio is loud and clear – Sound quality is of paramount importance in case of any event. It helps convey the right messages to the audience. This helps improve the overall experience for the optimistic audience. Make sure there is effective sound distribution throughout the room. It is essential to place at least one speaker in every corner of the room. 4 speakers are required for an event with a capacity of 200 people.
- Use proper lighting – Lighting must be properly positioned for each person who will be standing on stage at various heights. Although it may seem surprising, stage lighting is often the most underrated and forgotten. But it plays a fundamental role not only during the event but also for videography and photos. You must use the console to control the lighting in the entire room. You should also not go for a single profile light for the speaker. Many people move around the stage while giving the speech. In such circumstances, in addition to general house lights, a minimum of 2 lights is required.
- Choose the correct height – Take into account the comfort and line of sight of the public when choosing the appropriate elevation of the stage. For any presentation for about 200 seated audiences, 1.5 feet off the ground is considered perfect. Consideration must be given to the total unobstructed view that is available to you on site. The stage height can be raised up to 5 feet depending on the total size of the audience.
- Always mark the lectern – A reader is always thought to be the most basic stage necessities for performances. But you need to make sure the lectern is branded as all venues and hotels have variant lecterns that can be annoying at center stage if not branded. The brand should not have much information.. You just have to have the core color theme with the logo and the stage is set.
- Select Speaker Based Microphones – You should check in with the speakers on how comfortable they feel while giving the speech. There are speakers who like to move for effective communication on stage and those who stay stationary at the lectern. It is best to be prepared for all situations. Be ready with lavalier microphones, lectern microphones, and wireless microphones to get the audience started for the question and answer session. You also need to make sure that your event team is ready after each performance to hand over the microphones to whoever needs it.
The above are some of the things you need to keep in mind when setting up the event stage. These are recommended by the best event agency that practices and follows these key tips. In this way neither the speakers nor the public will encounter any problems.